CLASS TITLE: ADMINISTRATIVE SECRETARY

 

DEFINITION:  Under direction of a district administrator, performs high level secretarial and clerical support requiring initiative and independent judgment in accordance with established procedures; and performs related work as required.

 

Work Length: 8 hours per day

Days Worked: 260 days

 

EXAMPLES OF DUTIES:

Performs any combination of the following duties:

• Acts as an office manager and secretary to a cabinet-level administrator or a district official in a major administrative office
• May take and transcribe complex dictation and minutes of administrative meetings
• Composes, edits, and prepares correspondence, reports and other documents
• May perform administrative duties on special projects
• Receives the public and assures resolution of problems, complaints and other specific issues
• Arranges and schedules appointments, meetings, conferences and events
• Compiles and prepares data for complex statistical or confidential reports
• Assists in budget preparation and control
• Explains administrative policies and procedures to the staff and public
• Organizes and maintains operational records and files
• Screens and routes mail
• Operates standard office equipment, including microcomputers and related software
• Supervises clerical functions

 

DESIRABLE QUALIFICATIONS:

 

Training and Experience:  Increasingly responsible experience in performing high-level clerical or office management duties, including progressively responsible secretarial duties; or an equivalent combination of training and experience.

 

Knowledge of:

• Office management and secretarial procedures and practices
• English, grammar, punctuation and spelling
• The principles and practices of bookkeeping
• Policies, laws and regulative procedures
• The principles and techniques of supervision
• District organization and operations

 

Skill in:

• Working independently
• Handling confidential material with discretion
• Working effectively with the public
• Taking and transcribing dictation quickly and accurately

 

Ability to:

• Operate a microcomputer

 

Licenses and Certificates

• A valid California Driver's License

 

Note:  For some positions, no-notice overtime is required.

 

DIABLO UNIFIED SCHOOL DISTRICT   5/90