DEFINITION:  Under general supervision, performs work of moderate difficulty in the maintenance of student records, and performs related work as required. Includes reception of students and high volume of phone calls. 

 

Work Length: 8 Hours per Day

 

EXAMPLE OF DUTIES:

• Prepares and maintains student enrollment, transfer and attendance/participation records
• Compiles records of testing activity and generates student rosters
• Issues late slips to students
• Records and does follow-up work on daily student absences
• Communicates with staff, parents and other regarding student absences/participation 
• Approves student absences
• Compiles required information for preparing various reports and documents
• Provides specific information on school attendance and student participation upon request
• Coordinates the reservation and use of school facilities
• Maintains monthly mailing lists and reports
• Operates a variety of office machines
• Performs statistical tabulations
• Works with Student Services department in the coordination of student records
• Maintains cumulative records of students
• Participates in the work of the school office, including telephone and counter receptionist tasks
• May assign, instruct and review the help of student and adult helpers
• Assists in administering first aid to students
• Operates computer and related software to enter and retrieve student information
• May provide assistance to school administrators as needed

 

DESIRABLE QUALIFICATIONS:

 

Training and Experience:  A combination of training and experience equivalent to completion of high school level coursework in arithmetic or bookkeeping and two years of increasingly responsible clerical experience.

 

Knowledge of:

• Standard office methods and practices
• Arithmetic and statistical tabulation methods
• District and state rules and regulations involved in student attendance and the maintenance of student records
• First aid applications

Skills in:

• Establishing and maintaining effective working relationships
• Communicating clearly and concisely
• Following written and oral instructions
• Preparing records and reports
• Typing, filing and maintaining office records
• Arithmetic and record keeping

Ability to:

• Operate a computer and software

Licenses and Certificates:

• A valid California driver’s license

DIABLO UNIFIED SCHOOL DISTRICT 3/09