DEFINITION: Under direction, exercise independent judgment in performing and developing more formal request proposals for complex, large scale or difficult to obtain items: performs work of considerable difficulty in the purchase of supplies, material and equipment.

Work Length: 8 Hour per Day

EXAMPLES OF DUTIES:

• Provides direct supervision to subordinate staff within the department in the absence of the director.
• Determines method of procurement considering purchasing polices and the nature of the request.
• Obtains quotations from vendors.
• Prepares informal bid specifications.
• Identifies sources of equipment and supplies
• Maintains correspondence with vendors and internal departments.
• Files reports and references, provides technical assistance to user departments and meets with district staff to determine material supply needs and specifications
• Performs and develops more formal request proposals for complex, large scale or difficult to obtain items, 
• Negotiates contracts or agreements for commodities for which competitive bidding is not appropriate (i.e. request for proposals or request for qualifications);
• Prepares purchasing specifications when standard or other specifications are not available;
• Assists the Director in the research and development to develop better methods of making economic forecast and demand-supply projections including bench marking, value analysis and forecasting, vendor and commodity research and special projects.
• Assists the Director in the preparation of management reports
• Manages sensitive purchasing matters which require consultation or interaction with department heads, administrative officers and the professional business community;
• Performs vendor and commodity research and special projects; 
• Assists the Director in the preparation of management reports;
• Applies established rules, regulations, policies and procedures related to purchasing.
• Represents the purchasing department at district meetings regarding equipment for new schools, offices, classrooms and computer labs.

DESIRABLE QUALIFICATIONS:

Training and Experience: Any combination equivalent to: graduation from high school and three years experience in general purchasing or completion of two years of college coursework in business or a related field.

Knowledge of:

• State legal codes including Public contract codes, California Education Codes and Board Policies pertaining to District purchasing procedures
• Local vendors, sources of supply, general business conditions and specific trends related to purchasing.
• Bid preparation procedures
• Technical aspects of researching, comparing and purchasing supplies, materials and equipment
• Principles and practices of public purchasing
• Supplies, materials and equipment used in a school system
• Record keeping techniques
• Oral and Written communication skills

Ability to:

• Lead and provide supervision to subordinate staff in the absence of the Director
• Apply established rules, polices and procedures related to purchasing.
• Prepare, review, verify and process purchasing forms and documents
• Prepare and write formal bid specifications
• Prepare and maintain a variety of reports
• Communicate effectively, both orally and in writing
• Establish and maintain cooperative and effective working relationships with others
• Meet schedules and timelines
• Operate a variety of office equipment including a computer and relative software applications.

Licenses and Certificates:

• A valid California Driver’s License.

Salary: Range 558

Approved by Board: April 25, 2006